Project Controls Manager (Development and Capital Projects)

Southall is a premier destination bringing nature, produce and people together in a powerful and unique way.

The Project Controls Manager serves as the operational backbone of the development team, ensuring budgets, timelines, consultants, contractors, and internal stakeholders remain aligned and accountable. This is not a field superintendent role; rather, it is a strategic administrative and financial management position focused on cost control, schedule tracking, process discipline, and coordination. Southall is seeking a highly organized, financially disciplined, and systems-oriented individual to support the planning, execution, and oversight of multiple development and capital improvement projects across the property. This role works directly under the Vice President of Development and is responsible for project controls, financial oversight, scheduling integrity, documentation management, and cross-functional coordination from concept through close-out.

Responsibilities

• Greet guests warmly and guide them through menu choices
• Lead financial tracking, cost controls, and budget oversight across multiple concurrent projects
• Maintain detailed commitment logs, change order logs, cash flow projections, and variance reporting
• Develop and manage critical path schedules using Smartsheets or similar project management platforms
• Monitor milestone progress and proactively identify cost or schedule risks
• Coordinate project workflows between ownership, the Vice President of Development, architects, engineers, consultants, contractors, and internal Southall teams
• Maintain organized project documentation including contracts, drawings, RFIs, submittals, change orders, schedules, and close-out materials
• Prepare and manage meeting agendas, notes, action item logs, and follow-up tracking
• Escalate concerns or compensation requests when needed
• Review contractor pay applications, invoices, and change orders for accuracy and alignment with approved budgets
• Coordinate with accounting and finance teams to ensure proper cost coding and reconciliation
• Assist with capital planning, forecasting, and ownership reporting
• Utilize Excel and financial software platforms (QuickBooks, Sage, or similar) to maintain transparent and accurate financial reporting
• Provide high-level administrative and organizational support to the Vice President of Development
• Manage calendar coordination, meeting scheduling, and logistics for internal and external stakeholders
• Assist with preparation of presentations, reports, development updates, and board-level materials
• Track key priorities, deadlines, and strategic initiatives
• Coordinate travel arrangements and consultant communications as needed
• Perform other duties as assigned in support of development and capital project initiatives
• Perform additional duties and projects as assigned by Southall Leadership

Our Top Candidate

Skills & Experience

• Strong customer service and communication skills
• Demonstrated ability using Smartsheets or similar project management software
• Advanced proficiency in Microsoft Office Suite, Adobe, particularly Excel for financial modeling and cost tracking
• Experience using financial software such as QuickBooks, Sage, or similar accounting systems
• Strong analytical, organizational, and communication skills
• Ability to operate at both detailed and strategic levels while supporting executive leadership
• Ability to Navigate AutoCAD is a plus

Education & Experience

• Bachelor’s degree in Construction Management, Engineering, Finance, Architecture, or related field, or equivalent experience
• 5+ years of experience in project controls, construction project management, or owner’s representative roles.

Our Benefits

• Competitive compensation package
• Medical, dental, vision, short and long-term disability, company-provided life insurance
• Generous paid time off accruals
• 9 paid holidays annually
• 401k and company match
• Education reimbursement
• Best-in-class Employee Assistance Program
• Free weekly outdoor activities and wellness classes
• 30% internal discounts
• Fresh and free daily meal
• Bountiful internal growth opportunities

Our Team

Assembled intentionally with dynamic expertise, the Southall team is offered the unique opportunity to learn humbly with, and from, each other. We invest in a growth mindset and take it upon ourselves to strengthen our knowledge and grit daily. We honor the cycles of nature, get our hands dirty and taste the earth’s bounty in an effort to connect with the land.

We plan with purpose, seeing past the present day and seeking to consider the planet with each step. We embrace a blend of ancient techniques and modern technologies in our practice of sustainability. We celebrate ingenuity and resourcefulness and approach our roles through the eyes of an entrepreneur, looking beyond our respective corners to the big picture.

Acting with intention, we approach each day with gratitude for the opportunity to serve our guests and each other. A humble holder of our Michelin Key, our team strives to provide a level of luxury that feels effortless and sincere, infusing wellness at every turn. The Southall team cares for our visitors with the same caliber of kindness and respect as we care for the humans that work alongside us.

Southall Farm and Inn is committed to a diverse and inclusive workplace. Southall provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.